Using Dropbox Paper

Name: Using Dropbox Paper
Author: Christina Loffredo

Learn how Dropbox Paper can help you create and edit documents, communicate with team members, run meetings, and more.

Preview the first lesson free — get full access to all 5 lessons.

Course: On-Demand

Hi, my name is Christina Loffredo, and in these lessons you will learn how to use Dropbox Paper to create and edit documents, communicate with team members, manage tasks, import files and media, and all about its efficiency in running meetings. In this lesson, I will show you how to create and edit documents in Dropbox Paper. You were introduced to Dropbox Paper at a higher level earlier on in this course, but in this lesson, we will dive deeper. Dropbox Paper is a fantastic tool to streamline workflows and centralize your work all in one place. You can get on the same page by sharing all types of content with project partners, as well as give and get feedback automatically by leaving comments on specific document sections and more. Let's take a look at creating a document in Paper, and some of its useful features. Dropbox Paper is available for all account types, including free accounts. To begin, make sure you are on the homepage of your Dropbox account in a browser. To begin creating a new Dropbox Paper document, you can click on "Create" from the home screen or you can click on the app grid on the upper left hand side of your screen and scroll down to select "Paper". We are going to skip that extra step and just hit create document and choose the first option, which is Dropbox Paper. To begin, you must give your document a name. Let's call this one, "Booklist for the month of May". Next, a toolbar appears at the bottom of my screen with different options for your document. Some of them are inserting a picture, inserting media such as a video, inserting Dropbox files, creating a bulleted list or a numbered list. If I hover over the title of this document, you'll see I have the option to link a calendar event. Clicking here, I can connect either a Google account or an Office 365 account. Next, I'm going to add in a table to this document so I can start writing some text. You don't need to add a table, but I'm choosing to do so because I want to create a list. Dropbox Paper defaults to tables with three rows and two columns. I'm gonna start by adding in two titles: "Possible reads" and "Must reads". And next, I can add in a couple of titles. Maybe I wanna get creative and add an emoji, I can do so by clicking anywhere in this document. You see my cursor here, and then I can right click and the first option is emoji. I'm going to add a fun smiley face, and there you go. When it comes to editing using Dropbox Paper, it works the same way as in other Dropbox file types. Let's say I want to change the name of this document. All I need to do is make sure that I'm in the document and I can click anywhere that I want to make a change. So let's alter this from May to June. Not only does my title update in the document but you can see here it updates at the top with this naming convention. Up to 50 people can edit a paper document at a given time. If more than 50 people try to edit a document, it will become view-only for any additional editors. Sometimes when you're working on a document and have made significant changes to it, you may want to look back at the original unedited version. Or for different reasons, you may want to discard all of the updates you just made altogether and revert back to the original document. To do so, click on the ellipses on the top right of your screen and navigate down to doc history. In this popup window, it tells you when the last change was made and how many changes there were, who made the change. If there were comments in the document, there would be a history of comments here, and you can check on the word count. Should I want to go back to a different version, I simply click on "Roll back to this version" at the bottom of the screen and it will go back to my original version. Creating, editing, and sharing documents in Dropbox Paper is an excellent way to ensure productivity and organization for the documents you're working with. Thanks for watching. Stay tuned for the next lesson where I will show you how to coordinate and communicate with team members using Dropbox Paper.

Beginner Provider : Christina Loffredo 5 Lessons · 20m in Arabic, German, English, Spanish, French, Portuguese, Chinese

Course Description

In these lessons, you will learn how to use Dropbox Paper to create and edit documents, and for communicating and collaborating with others. Dropbox Paper allows you to easily gather and share project feedback in your documents. We’ll show you how to use file commenting to save your notes and ideas, add annotations, import files or media, and tag others to let them know their feedback is being requested.

You’ll also learn to use the template gallery, your one-stop shop for quick, editable forms that you can embed right into your Paper document. Then we’ll go over Paper’s task management tools, which let you create task assignments, checklists, and due dates for collaborative documents so you can make sure all team members are on the same page—figuratively and literally!

What You'll Learn

Create and edit documents in Dropbox Paper
Coordinate and communicate with team members through Dropbox Paper
Manage tasks using task assignments, checklists, and due dates
Import files and media into Paper documents
Use the template gallery to embed editable forms into documents
Run meetings more efficiently with Dropbox Paper

Key Takeaways

Dropbox Paper lets you create and edit documents and collaborate and communicate with others.
File commenting in Paper lets you save notes and ideas, add annotations, import files or media, and tag others to request their feedback.
The template gallery provides quick, editable forms that you can embed directly into a Paper document.
Paper's task management tools let you create task assignments, checklists, and due dates for collaborative documents.
Dropbox Paper can be used to coordinate with team members and run meetings efficiently.

Frequently Asked Questions

What will I learn in this course?

You will learn how to use Dropbox Paper to create and edit documents, communicate and collaborate with others, gather and share project feedback, use file commenting and annotations, import files or media, tag others for feedback, use the template gallery, and manage tasks with assignments, checklists, and due dates.

How does Dropbox Paper help with team collaboration?

Dropbox Paper lets you gather and share project feedback in your documents, use file commenting to save notes and ideas, add annotations, and tag others to let them know their feedback is being requested, helping keep all team members on the same page.

What task management features does Dropbox Paper offer?

Paper's task management tools let you create task assignments, checklists, and due dates for collaborative documents so all team members stay aligned.

Can Dropbox Paper be used for meetings?

Yes. The course covers how Dropbox Paper can be used to efficiently run meetings.

What is the template gallery in Dropbox Paper?

The template gallery is a one-stop shop for quick, editable forms that you can embed right into your Paper document.