Microsoft Office 2021 Outlook Intermediate: Spellchecking and Proofing Documents

Name: Microsoft Office 2021 Outlook Intermediate: Spellchecking and Proofing Documents
Author: KIwanna Brackett

Learn how to utilize spellchecking and proofing features to ensure you send clear, professional email communications.

Preview the first lesson free — get full access to all 3 lessons.

Course: On-Demand

In this lesson, we will review how to use spelling and grammar features in Outlook. My name is Kiwanna, and I'll be your instructional guide for this lesson. It is a good idea to check the spelling and grammar of your email messages to ensure that you are delivering clear and concise communication. It's free of grammatical or spelling errors. In this lesson will review how to access and use those features while composing your email message. To begin, I have already opened up an email message and begun typing some content to my intended recipient. And as you can see, there are some misspellings. The way that you can determine that is any word that is misspelled, it is underlined with a red squiggly line. You can manually click on those words and make the corrections or you can use the features that are available in Outlook to assist you. To access those features, you'll go to the Review tab and in the Editor's group, you'll click on the Spelling and Grammar button to access the Editor pane. Here you'll be able to identify any words that are misspelled and you'll be provided with suggestions of correct spellings to use based on the words that are in your content. To apply the correction, you'll click on the suggestions that's provided and it should update your spelling to the correct spelling. In some cases, you might be provided one suggestion or more based on the word, based on the phrase, how the phrase is used in your sentence. So in those cases, you will pick the best reference of what you're trying to communicate and the best spelling that fits what you're trying to communicate. To apply it again, select the suggested correction and it should update and you will continue to the next misspelling until you have made all corrections. In some cases, if the word that is misspelled cannot be located in the dictionary, the suggestions you're provided may not correct the spelling. So in this case, I've misspelled my name and the suggestions do not match the correct spelling. So when that happens, you would need to manually correct the spelling in those cases. And then you can resume checking, for corrections if you have to make any manual corrections. So it'll continue to do an evaluation of your content. Now, for grammar corrections, any grammatical errors will be indicated with a blue line. So in this case, there's a grammatical error in my first sentence, the word students should include an apostrophe S, so I can click on the suggestion to correct that grammatical error. Once the spelling and grammar check has been completed and all errors have been corrected, you should receive this notification that your review has been completed. You can click okay to close that box and then you can close to editor pane when you're done and continue in developing your communication. Once you've done that, you'll continue to format your content in your email communication as normal. Type in the email message and subject and then send the message to its intended audience. Now, an additional option of how you can use a spelling and grammar feature is you can turn on the setting that will allow you to automatically do this review prior to sending the message. So to access that option, you'll go to the File Tab. You select Options and select Mail. And here where it says always check spelling before sending, you can check this box here and then click okay to apply. Now, when that is applied, when you click send, it'll do the editor review prior to you sending the communication and prompt you to make the spelling and grammatical corrections prior to the message being sent. So if you have a tendency to rush through your communication and may sometimes forget to stop and access and use that feature, turning on that setting will force you to automatically complete that process every time you send an email message to ensure that your communication is free of misspellings and grammatical errors. This tool is great to help to improve the professional look of your email communication and to ensure that you are delivering communication that is free of spelling and grammatical errors. Thanks for watching.

Intermediate Provider : KIwanna Brackett 3 Lessons · 20m in Arabic, German, English, Spanish, French, Portuguese, Chinese

Course Description

In these lessons, we’ll discuss the features and tools Outlook provides to help you engage your audience and improve your communication skills. In these lessons, you’ll learn how to keep your email communications free of spelling and grammatical errors using the Outlook’s spellchecking and grammar tools. We’ll also show you how to adjust your account settings to automatically make corrections and suggest improvements as you compose your email messages.

Finally, we’ll review ways you can edit your word selection to enhance your messaging, along with tools for identifying and resolving any accessibility issues in your content.

What You'll Learn

Identify spelling and grammatical errors using Outlook's spell check and grammar tools
Configure account settings to automatically make corrections and suggest improvements while composing email
Expand your word selection by crafting emails with Outlook's thesaurus and language options
Make emails more accessible to others using Outlook's accessibility settings and tools
Check and resolve accessibility issues in your email content

Key Takeaways

Outlook provides spellchecking and grammar tools to keep email communications free of spelling and grammatical errors.
Account settings can be adjusted to automatically make corrections and suggest improvements as you compose email messages.
The thesaurus and language options help you edit and expand your word selection to enhance your messaging.
Outlook's accessibility settings and tools help you identify and resolve accessibility issues so emails are more accessible to others.

Frequently Asked Questions

What does this Outlook intermediate course cover?

It covers the features and tools Outlook provides to engage your audience and improve communication, including spellchecking and grammar tools, account settings for automatic corrections and suggestions, the thesaurus and language options for editing word selection, and accessibility tools for identifying and resolving accessibility issues in your content.

What lessons are included in this course?

The course includes three lessons: Checking Spelling and Grammar in Outlook, Editing Using Thesaurus and Language Options, and Check Accessibility.

What skills will I gain from this course?

You will build skills in Microsoft Outlook, Microsoft Word, Email Management, Outlook Add-Ins, Proofreading, and Spell Checking.

Who is this course for?

It is an intermediate-level Microsoft Office 2021 Outlook course for learners who want to keep their email communications free of spelling and grammatical errors, expand their word selection, and make their emails more accessible.