Microsoft 365 Visio Beginner (2023): Creating Diagrams

Name: Microsoft 365 Visio Beginner (2023): Creating Diagrams
Author: Ali Green

Learn how to create diagrams with ease

Preview the first lesson free — get full access to all 3 lessons.

Course: On-Demand

Hello, this is Oli Green. And in these lessons, you will learn about creating a basic flow chart, creating an organizational chart, and creating a basic network diagram. And whenever we're creating a flow chart, our whole purpose is to show a process and to step through how something is created and what are the proper actions and steps to take. In this particular case, we're going to create a flowchart for a company hiring a candidate. Let's get started. So we're going to come over to our flowchart template, and we'll click on our flowchart template. And if you happen to not see the flowchart template, you can always go to File, go to New, and there's your flowchart template. Let's click the arrow and go back. And we also want to adjust our page orientation to landscape. And over on the left, we have our basic flowchart shapes. So we have our process, a decision, documents that are required to start and end, data, and a few other flowchart shapes. There is a protocol to how our flowchart is created, so we have to start with a start and an end. So we're gonna grab a start shape and drag it to our page. And we're gonna zoom in. And on our shape, we're gonna select, we'll zoom in just a little bit more, and on our shape we're going to add a port of hiring need. And we'll click away. So there's our start, and we want to add a process. Now, when you hover over your arrows to auto-connect, we have our top five shapes. So our top five shapes that are showing up here are going to show up to the right of our arrow. And we're going to click on process. And more than likely, our process is the most common shape that we're going to choose. So there's our process. We're also going to choose another process and we're going to add another process. Okay, so our first step was to report a hiring need. And our next step is to record our hiring request. And we're going to work our way over to our next shape. We're going to prepare a job description. We're going to advertise the position. We're going to interview our candidate. So if we drag our shape, process shape, to the right, we can make our connection. So if you hover at the edge, you'll see these little green nodes. We're going to drag from one node to the other, and that's another way to make our connection. And we're going to interview our person. So let's select interview person. We're going to zoom out. And with the person, We expect our person to have either a CV or a resume. We're gonna hover down at the bottom and look for our document. And in the document, type in resume, CV. And we'll zoom out. Come down to the bottom. And we want to add more shapes. So again, more process. We're going to be using process shapes more than any other shapes. We'll also add another process, and another process, one More process, and an end shape. And if it's over too far, we can always select our shapes just by dragging the selection and moving them over. We'll deselect, and we'll add more information. So we want to select the candidate, and make the job offer. Make the job offer. And we'll select our third shape. And if our candidate accepts the offer, and there's a yes or no there. Deselect and we'll select again. Now, we've chosen the wrong shape. We actually want to choose our decision shape, so we'll come up to the top and we'll click on Shape. We'll come on over to left and we'll change the shape. So we can quickly change our shape. We'll scroll over some more. We'll hire the candidate. And that's the end. Okay. And we're going to hold down control and scroll out with our mouse wheel. Now what if we have to connect to our shapes here at the bottom? How will we do that? So if we hover at the edge of the interview person and we hover on our green node, we'll click and hold, we'll look for that little plus sign, and we'll drag to the end of Select a Candidate, and we'll let go. So we've plugged into that Select a Candidate. We'll come over to the right, and we'll drag left to right, left to right, left to right, and left to right. And we'll make our connections. Now also, if the candidate does not accept the job, we can simply come down to the bottom and go back into our pool of candidates. And this is our process for hiring a candidate for a position. Report the hiring need, record hiring requests, and we go through the rest of our steps. We have a resume along with the interview, select the candidate, make the job offer. If they don't accept, we go back. And if we do hire the candidate, that's the end of the process. Thanks for watching, and in the next lesson we'll learn how to create an organizational chart.

Beginner Provider : Ali Green 3 Lessons · 17m in Arabic, German, English, Spanish, French, Portuguese, Chinese

Course Description

When beginning to draw your first diagram, it is important to understand the different types of diagrams that can be created in Visio. The choice of the right type of diagram can you help convey your ideas and processes efficiently and effectively. When creating diagrams, it is also important to understand which shapes to use and where those shapes are located.

In these lessons, you will learn about some of the templates available in Visio, and how to create your first diagrams. Specifically, you will create a basic flowchart, an organization chart, and a basic computer network. You will also work with the Shape pane and learn about the different shapes available in each template. We’ll also help you get comfortable navigating shapes and choosing the best template for building your diagrams. By the end of these lessons, you will have the ability to create your own diagrams quickly and easily.

What You'll Learn

Create a basic flowchart in Visio
Build an organization chart from a Visio template
Construct a basic computer network diagram
Navigate the Shape pane to find and choose the right shapes
Select the best template for the diagram you want to build

Key Takeaways

Choosing the right type of diagram helps you convey ideas and processes efficiently and effectively.
Creating diagrams requires understanding which shapes to use and where those shapes are located.
The course covers creating three diagrams in Visio: a basic flowchart, an organization chart, and a basic computer network.
Working with the Shape pane helps you understand the different shapes available in each template.
By the end of the lessons, you will be able to create your own diagrams quickly and easily.

Frequently Asked Questions

What will I learn to create in this course?

You will learn to create a basic flowchart, an organization chart, and a basic computer network diagram in Visio.

Is this course suitable for beginners?

Yes. This is a beginner-level Microsoft 365 Visio (2023) course that introduces the different types of diagrams in Visio and walks you through creating your first diagrams.

Does the course cover working with shapes?

Yes. You will work with the Shape pane, learn about the different shapes available in each template, and get comfortable navigating shapes and choosing the best template for your diagrams.

What lessons are included?

The course includes three lessons: Creating a Basic Flowchart, Creating an Organization Chart, and Creating a Basic Network Diagram.

What skills does this course build?

It builds skills in Microsoft Visio, diagramming software, flowcharts, activity diagrams, network diagrams, and tree diagrams.