Microsoft Office 2021 Outlook Intermediate: Working with Calendar

Name: Microsoft Office 2021 Outlook Intermediate: Working with Calendar
Author: KIwanna Brackett

Learn how to manage and personalize calendar information by attaching items and changing formatting.

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Course: On-Demand

In this lesson, we will review how to attach Outlook items and files to your appointment or calendar events. Outlook provides you the option to manage your events and/or appointments added to your calendar by attaching items and files to the calendar items. For example, you may need to add the meeting agenda to the event on your calendar. To begin, we'll open Outlook and navigate to the calendar area. Once here, you'll be able to see any events that you have scheduled on your calendar, and we'll walk through the option to add a file or attach a file to a calendar item. And we'll walk through the options for adding Outlook items, such as an email, to a calendar item in Outlook. The first step we'll walk through, how to add or attach a file to an Outlook calendar item. To begin, you'll open the appointment that you've already scheduled on your calendar and navigate to the insert tab. And in the include group, you'll see the options to attach a file or Outlook item to your calendar appointment. So for the procedures review meeting, we want to attach the procedures that we're going to review in that meeting to the calendar item. We click on attach file and navigate to where the file is saved on your computer. Select the document and click insert to attach. Now, you've attached the procedures document that will be reviewed in the meeting to the appointment, and then click save and close to complete the attachment. This gives you the ability to access that document directly from your calendar without having to navigate to where the file is saved. It also gives you the ability to share that document with others that you may share that appointment with on your calendar. Second step, we'll look at how to attach Outlook items to a calendar event or appointment. So we're gonna open up our next appointment. Here, for this particular meeting, we're going to review the planning details for our upcoming conference. So we wanna attach an email that we receive that relates to our conference planning details. So we'll navigate again to the insert tab and in the include group, this time we will select the Outlook item button to identify and attach an email to our appointment on our Outlook calendar. So you'll select the email that you want to attach. So here, we're gonna select our conference planning detail email, and click okay to attach that email communication to your appointment. So you should see that folder linked now to your appointment calendar, and then click save and close to complete. So now, you can go directly to that email from your appointment on your calendar by opening and clicking on that attached folder to be able to access any details that were provided in that email to help with the planning. So this gives you the option to not only schedule appointments, but to be able to access the relevant information needed to carry that appointment through by attaching items and files to your Outlook appointments and calendars. Thank you for watching.

Intermediate Provider : KIwanna Brackett 3 Lessons · 18m in Arabic, German, English, Spanish, French, Portuguese, Chinese

Course Description

By using the Calendar in your Outlook account, you can create appointments and events, organize meetings, view group schedules, and much more. In these lessons, you will review options for creating multiple calendars to assist in organizing your events. You’ll learn how to create separate calendars for the different groups, committees, or organizations you may work with. You will also learn how to share your calendar with others on your team.

Later, you’ll see how Outlook helps you manage any events and appointments added to your calendar by attaching emails and files to the calendar item itself. We’ll also show you how to change your calendar view to suit your own situation and working style.

What You'll Learn

Create separate calendars to manage appointments and events for different groups, committees, or organizations
Share your calendar with team members as an email attachment
Attach Outlook items, emails, and files to calendar appointments and events
Change the calendar layout to manage your calendar information and suit your working style
Organize meetings and view group schedules using the Outlook Calendar

Key Takeaways

Outlook's Calendar lets you create appointments and events, organize meetings, and view group schedules.
You can create multiple, separate calendars to organize events for the different groups, committees, or organizations you work with.
Calendars can be shared with others on your team, including as an email attachment.
Outlook helps you manage events and appointments by letting you attach emails and files to the calendar item itself.
You can change the calendar view and layout to suit your own situation and working style.

Frequently Asked Questions

What will I learn in this course?

You will learn how to create separate calendars for managing appointments and events, share your calendar as an email attachment, attach files and emails to calendar items, and manage your calendar information by changing the calendar layout.

What topics or lessons does this course cover?

The course covers Adding and Sharing Calendars, Attaching Outlook Items and Files to Appointments, and Changing Calendar Layout.

Who is this course for?

It is suited to Outlook users who want to organize their events by creating multiple calendars for the different groups, committees, or organizations they work with, and who want to share calendars with their team.

What skills will I gain from this course?

You will build skills in calendaring and calendar management within Microsoft Outlook, including using Microsoft Calendar and calendaring software.