Microsoft PowerPoint 2021: Saving and Printing Presentations

Name: Microsoft PowerPoint 2021: Saving and Printing Presentations
Author: Erin Sullivan

Learn different options for saving and printing your presentations

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Course: On-Demand

Hi, my name is Erin Sullivan, and in this module we are going to be taking a look at saving and printing in Microsoft PowerPoint. We're gonna be taking a look at the different file formats that you can save presentations in how you can print your slides, handouts, and note pages, and additional printing options. So let's get started. In this first lesson, we're gonna take a look at saving presentations. So we have a new presentation that we are working on here in PowerPoint. All presentations are, by default, named "Presentation," and the number of how many presentations you have opened in this instance of PowerPoint. This happens to be the 15th blank presentation I've opened today, as I have been working a lot in PowerPoint, so that number is quite high. But I have not saved this presentation yet, so I wanna make sure that I save my presentation, that I give it a name that I can remember, and that makes sense to me, that I save it in a location that is important and easy to remember. So let's take a look at how I can save this presentation. So I'm gonna go to the File tab, and I'm going to click on Save. I'm gonna need to find a location where I can save this, I can see locations that I have used recently listed on the right, or I could save to my OneDrive, If I'm logged into OneDrive, I can save it to this PC, to another location on the web, or if I'm not sure where I wanna save it, I can click Browse and open up my file browser and find the file folder that I wanna save it in. I know that I'm going to save this document in my Knowledge City Advanced file folder, so I'm gonna select that file folder here on the right, and it opens up the Save As dialogue box. I wanna give this file a name so I'll remember what it is about, I'm gonna call this "Saving Files," 'cause that's what this lesson is on. There are some other files in this location that I have saved, I can tell that this is where I wanna put this, these are the files associated with this file folder and location that I've created. The default file type is a PowerPoint presentation, and I can simply save this, and the file will be saved as a PowerPoint presentation. Once the file is finished saving, you will notice up here on the title bar, that it no longer says "Presentation 15," but it says "Saving Files," because that's the name that I gave this file. It also says "saved to this pc," that is where I have saved this, and when I click on that dropdown arrow, I actually can see the name of the file, and the extension, which is .pptx, which is the default file format for PowerPoint 2021 files, the location that it is saved in, and it is where I have it, so that's how I can find a little bit of information if I can't remember. Let's say I've made some changes, I wanna save this in a different file format, I'm gonna go to the file menu again, this time I'm gonna go to Save As, same file navigation, this time I'll hit browse, it actually brings me to the last file that I had saved in, which was that Advanced file folder. I'm going to save this here again, but this time I am going to change the type of file that I save this as. So if I click on the dropdown arrow, you will see a lot of different file types that I can save this as. I could save this as a PDF, which is nice if I need to send this presentation to someone, they don't have PowerPoint, I don't want them to be able to edit the file, a PDF is a good file type to use in that situation. I could also choose to save this as a template, so that I could choose it again and again, with whatever formats and content I had in this presentation. If I need to share this presentation with someone who has an older version of Microsoft PowerPoint, you'll notice down here that I have the options for the '97-2003 presentation, '97-2003 template. So those are older file formats of PowerPoint that I could save in. I can also save slides as photos, as JPEGs or PNGs. So there are all sorts of file formats that I can save this file as. So this time I'm gonna choose PDF, I'm going to just save it as "Saving Files," PDF, I hit save, and it saved a copy of this as a PDF, so that if I needed to use it later, I could. Now, you will notice, up on the title bar over to the left there is an auto save feature. To auto save your document, your document needs to be saved to your OneDrive. So if you are signed into your Microsoft Office OneDrive, then you can upload your file, and the changes will be saved as they happen. So you would like sign in, and you would be asked to sign in to your Microsoft OneDrive with your email and password, if you don't have an account, you can create one, and then you would be able to turn on the auto save for a file. So if PowerPoint closed without you saving, maybe you had a power issue, your computer restarted, when you start PowerPoint, that recovery pane will be over here where the navigation pane is, it will have the title of the presentation, it'll say when it was last saved, that it has a copy of, and it will give you the option to save as or recover that file. It is important to remember that you wanna save your presentation, remember where you save your presentations, and also there are various different types of file formats that you can save in, you can save as a PowerPoint, an older version of PowerPoint, a pdf, an image. So stay tuned for the next lesson, we will take a look at printing in PowerPoint. Thanks for watching.

Advanced Provider : Erin Sullivan 4 Lessons · 19m in Arabic, German, English, Spanish, French, Portuguese, Chinese

Course Description

This course is designed to equip learners with the essential skills to save and print their presentations easily. We will cover the basics of saving your presentation in various formats to make it easily accessible to your audience. You will learn about different file formats, including PowerPoint Presentation (.pptx), PDF, and others, and how to choose the most suitable format for your needs.

You will also learn about printing options, including how to print slides, handouts, and note pages efficiently. You will learn how to customize the number of slides per page, orientation, and other options to meet your presentation requirements. We cover additional printing options, including adding headers and footers. By the end of this course, you will have valuable skills in saving and printing PowerPoint presentations.

What You'll Learn

Save PowerPoint presentations in different file formats, including PowerPoint Presentation (.pptx), PDF, and others
Choose the most suitable file format for your audience and needs
Print slides, handouts, and note pages efficiently
Customize the number of slides per page, orientation, and other printing options
Add headers and footers and apply additional printing options to enhance printed materials

Key Takeaways

The course covers saving presentations in various formats, including PowerPoint Presentation (.pptx), PDF, and others, so they are easily accessible to your audience.
Choosing the most suitable file format depends on your specific presentation needs.
PowerPoint lets you print slides, handouts, and note pages, with options to customize slides per page and orientation.
Additional printing options, such as adding headers and footers, can enhance the appearance of printed materials.
By the end of the course, learners gain practical skills for saving and printing PowerPoint presentations.

Frequently Asked Questions

What will I learn in this course?

You will learn how to save your PowerPoint presentation in different formats, how to print slides, handouts, and note pages, and how to use additional printing options to enhance the appearance of printed materials.

Which file formats does the course cover for saving presentations?

The course covers saving in various formats, including PowerPoint Presentation (.pptx), PDF, and others, and how to choose the most suitable format for your needs.

What printing options are covered?

The course covers printing slides, handouts, and note pages, customizing the number of slides per page, orientation, and additional options such as adding headers and footers.

What topics are included in the lessons?

The lessons cover Saving Presentations, Printing Slides, Printing Handouts and Notes Pages, and Additional Printing Options.

What skills will I gain from this course?

By the end of the course, you will have valuable skills in saving and printing PowerPoint presentations.