Microsoft Access 2021: Reports

Name: Microsoft Access 2021: Reports
Author: John Varan

Learn what reports are and how to create, customize, and print reports in Microsoft Access 2021

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Course: On-Demand

Hello, welcome to Knowledge Cities course on Microsoft Access 2021, beginner. My name is John Veron, and in these lessons, you will learn about reports. In this lesson, I will show you what reports are. At a fundamental level, reports summarize and help visualize the data in your database. They are basically nicely formatted query outputs, but often grouped and organized in more useful ways. Reports are highly customizable, just like forms. The main difference between forms and reports is that forms allow you to enter and edit data, while reports are read only and only allow you to view data. Forms also tend to focus on a single recherb at a time, though that isn't a rule that's set in stone. While reports tend to look at the data from a higher level, often compiling it into summaries or grouping and assembling it into a different form. Presentation medium is also different between them. Forms are designed to be primarily used on the computer, serving as a user interface for users to enter and work with data. Reports, on the other hand, are designed with publication and printing in mind and are suited to be used for hard copies that are handed out. Of course, nothing stops you from using both forms and reports in other ways, but this typical use case is what they were originally designed for. Reports consist of two main parts. The first is the presentation information that we just talked about, which is stored in the report design itself. The other is a data source which will be one or more of your tables and or queries. The better your database is designed, the easier it will be to create an efficient report. There are also other uses for reports that may not be obvious at first glance. One use is for archiving data. If you have a database where the data changes often, it can be difficult or even impossible to know how the data looked on some past date. Creating reports that are run on regular intervals and saved off as PDF or other files can give you an archived record or snapshots at regular intervals. While a database can be designed to maintain this change history and allow you to view snapshots at any given time on demand, it is extremely complex and time-consuming to do so, and it's usually overkill for the needs of most users. Another use of reports is for labeling. A report can be formatted to print on special label paper, many of which are directly supported by Microsoft Access and other Microsoft Office programs. This can allow users to address a stack of envelopes, print return address labels, or print filing labels. Thanks for watching. Stay tuned for the next lesson where I will show you what the different parts of a report are.

Beginner Provider : John Varan 7 Lessons · 38m in Arabic, German, English, Spanish, French, Portuguese, Chinese

Course Description

Reports are the final deliverables of database applications. They may not be the most flashy or exciting part of creating a database application, but they are often considered the most important because they are usually delivered to stakeholders, executives, or management. Reports give final users a detailed and organized summary of the data you have collected. So, how do you create a report in Microsoft Access 2021? And what tools can you use to create a more effective report?

In Microsoft Access 2021: Reports, you will learn how to create effective reports by starting with a blank report and by using Report Wizard. You will also learn about the seven parts of a standard report, how to customize each of those seven parts in the Report Designer, as well as the overall report, including adding logos and background images. This course will also explain how to print your reports so they can be delivered to other people.

What You'll Learn

Identify the seven parts of a standard report in Microsoft Access 2021
Create reports using the Report Wizard and by starting from a blank report
Customize each part of a report and the overall report in the Report Designer
Add logos and background images to reports
Group and sum data within reports
Print reports so they can be delivered to stakeholders

Key Takeaways

Reports are the final deliverables of database applications and provide users a detailed, organized summary of collected data.
Reports are often considered the most important part of a database application because they are usually delivered to stakeholders, executives, or management.
Reports can be created either by starting with a blank report or by using the Report Wizard in Microsoft Access 2021.
A standard report is made up of seven parts, each of which can be customized in the Report Designer.
Reports can be enhanced with logos and background images and then printed for delivery to other people.

Frequently Asked Questions

What will I learn in Microsoft Access 2021: Reports?

You will learn how to create effective reports by starting with a blank report and by using the Report Wizard, the seven parts of a standard report and how to customize each in the Report Designer, how to add logos and background images, and how to print your reports for delivery.

Why are reports considered important in a database application?

Reports are the final deliverables of a database application and are often considered the most important because they are usually delivered to stakeholders, executives, or management, giving users a detailed and organized summary of the data collected.

How can I create a report in Microsoft Access 2021 according to this course?

The course explains two approaches: starting with a blank report and using the Report Wizard, then customizing the report and its parts in the Report Designer.

What topics do the lessons cover?

The lessons cover what reports are, the parts of a report, the Report Wizard, creating blank reports, grouping and summing in reports, adding images and background images to reports, and printing reports.

What skills does this course help build?

The course relates to skills including Microsoft Access, Access query languages, database reporting software, Microsoft Data Access Components, Microsoft reporting, and open reporting applications.