QuickBooks Pro 2022 Advanced: Estimating and Using Graphs

Name: QuickBooks Pro 2022 Advanced: Estimating and Using Graphs
Author: Takeisha Strong

Learn how to develop customer estimates and invoices and generate reports in a graphical format

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Course: On-Demand

You. Hello. My name is Takesha Strong. In these lessons we'll learn to create estimates, transfer those estimates into invoices, create progress reports, and view graphs and insights in QuickBooks Desktop Pro 2022. We'll be using our sample product based company, Rock Castle Construction, for the lessons. Let's get started. You'll find the estimates and invoices in. The Customer workflow portion of your homepage. Estimates are used to provide your customers. An estimate, so to speak, of what. It would take to complete a project. Or service for them. For purposes of this lesson, we'll keep the example simple. Let's head over to our customer center to create a new job for our new customer. Select new customer. At the top, we'll select Add Job. And we'll call this job Name Cabinets. Select OK to save. Let'S press Escape to head back over to our homepage. Now let's create a new estimate for this job. We'll open the estimates form and select. Both the customer and job to begin. We'll see new customers and select cabinets for the job. Because this new job is for a cabinet installation, we'll select Installation for the labor. We'll note an estimate of 10 hours. To keep the numbers round with no markup. For our items, we'll select the cabinets. We'll have both the light pine cabinet wall unit. We'll enter one wall unit. You'll notice the markup is already automatically. Generated based on the terms within our item list. And we'll also add the cabinet pools to keep our numbers round. Let's select ten cabinet pools as well. At this point, we can now save. The form and provide it to our customer to let them know that our. Estimate to complete this job will be 2320 dollarsventy $0.05. Let's press save and close. At this point, our team has begun to work on the project and now we're ready to do our billing to the customer. We're going to convert the estimate to an invoice. Let's go back and open the estimate. That we just created. From the menu, we can select Create Invoice. You'll see, QuickBooks gives us options. We can create an invoice for the entire estimate amount. In other words, if the project is. Complete, we can select this option. Let's press OK to see how that looks. Now, we're not going to save it. But if the project was complete and we're ready to convert the estimate to an invoice and there were no changes. We could press Save and Close and send this to the customer as is for payment. However, if the project is complete and. There were more or less hours or materials needed, you can make the adjustment right within the invoice before saving it and then provide that detail to your customer. Let's exit so we can look at. The other options for converting an estimate to an invoice. We'll go back and reopen the estimate. Select create invoice again. The next option is to create an invoice for a percentage of the entire estimate. So this can be used if the. Project is on track and you want. To do a sort of progress billing. Let'S say halfway through, we want to invoice the customer. Now, the exact totals may not be. Complete or 50% of what was estimated. But you at least want to begin. To bill the customer for the work. That has been done. We'll estimate that we are 50% complete. And press OK. For this progress invoice. You'll see that QuickBooks automatically calculates 50% of each line item on your invoice. To bill to your customer. From here you can press Save and Close and provide it to your customer for payment. We have one additional option, so we will press Escape to head back to the estimate and see what the next option will do. Let's select Estimate again, open our cabinet. Job and create invoice one final time. The last option allows us to create an invoice for just selected items and. Provide percentages for those items. Let's see how that looks in the window. We can show the quantity and rate and the percentage and we can adjust each line item accordingly. So, for example, let's say we've completed 6 hours on the job. And at. This point we don't want to bill the customer for any portion of the. Wall unit, but we will bill them. For all ten cabinet pools. Press, OK to save. And you'll see, Quickbus has created an invoice letting the customer know exactly what's. Being billed, 6 hours of labor, no. Portion of the wall unit, and ten cabinet pools. From here we can select Save and. Close and present the invoice to our customer. In the next lesson, we'll learn how. To generate progress reports on Openjobs. Thanks for watching.

Advanced Provider : Takeisha Strong 3 Lessons · 19m in Arabic, German, English, Spanish, French, Portuguese, Chinese

Course Description

A common invoicing workflow is that of estimates and progress billing. One industry known to use this workflow is the construction industry. However, several other professional service providers may benefit from this format, including attorneys, designers, counselors, architects, psychologists, physical therapists, and business consultants. Learning how to properly estimate a job or project is an essential skill in many professions, which is why this course will explain how to create estimates and convert them to invoices. The topics discussed in this course will give you a better understanding of invoices in QuickBooks Pro 2022 and how they can be converted in totality with no modifications, adjusted based on change orders, or even invoiced based on the progress noted to date through progress billing.

In this course, you will learn how to develop customer estimates, as well as how to convert them to invoices. We will also demonstrate how to generate progress billing and create visual reports. By the end of this course, you will be able to develop better customer estimates and invoices, as well as understand how to create graphical reports in the QuickBooks Pro 2022 dashboard.

What You'll Learn

Generate customer estimates in QuickBooks Pro 2022
Convert estimates to invoices in QuickBooks Pro 2022
Create progress billing in QuickBooks Pro 2022
Build visual reports and graphs in the QuickBooks Pro 2022 dashboard
Apply the estimates and progress billing workflow used by service providers such as the construction industry

Key Takeaways

The estimates and progress billing workflow is common to invoicing and is used in industries such as construction, as well as by attorneys, designers, counselors, architects, psychologists, physical therapists, and business consultants.
Estimates can be converted to invoices in totality with no modifications, adjusted based on change orders, or invoiced based on progress to date through progress billing.
Learning how to properly estimate a job or project is an essential skill in many professions.
The course demonstrates how to develop customer estimates, convert them to invoices, generate progress billing, and create visual reports.
By the end of the course, learners can create graphical reports in the QuickBooks Pro 2022 dashboard.

Frequently Asked Questions

Who is this course for?

It is suited to professionals who use the estimates and progress billing workflow, including those in the construction industry as well as attorneys, designers, counselors, architects, psychologists, physical therapists, and business consultants.

What will this course teach me?

You will learn how to develop customer estimates, convert them to invoices, generate progress billing, and create visual reports and graphs in QuickBooks Pro 2022.

What topics or lessons does the course cover?

The course covers Creating Estimates, Progress Reports, and Graphs and Insights in QBDT.

What skills will I gain from this course?

You will build skills in accounting methods, customer payment analysis, invoicing, Microsoft Office Accounting, QuickBooks (Accounting Software), and accounts receivable/billing fundamentals.

How are estimates handled in QuickBooks Pro 2022?

Estimates can be converted to invoices in totality with no modifications, adjusted based on change orders, or invoiced based on the progress noted to date through progress billing.