OneDrive and Shared Documents

Name: OneDrive and Shared Documents
Author: Ryan Matthews

Collaboration and sharing documents from anywhere

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Course: On-Demand

In this lesson, you will learn how to use Microsoft OneDrive with Microsoft SharePoint. Before we get going, I want to give you a little bit of background behind the differences between OneDrive and SharePoint. The two applications known as OneDrive and SharePoint are very similar to one another. OneDrive, however, is more for individualized personal use of files, documents, folders, and file backup systems, whereas SharePoint is a larger hub of files, folders, and collaboration. SharePoint's main purpose is to help businesses and organizations collaborate among large groups of people. OneDrive's purpose is to share documents and to hold documents and files and folders, but it's less applicable when it comes to collaboration because of the limitations that it offers. However, collaboration is still possible with OneDrive as we covered earlier in this course, but SharePoint's main purpose is collaboration. So that is why we're looking at OneDrive and SharePoint today because if you have OneDrive and if you're with a business or an organization that has a business account through Microsoft, you're going to have and utilize SharePoint every time you share a document through OneDrive 'cause that's how OneDrive and SharePoint work together. When you share a document through your OneDrive, it immediately links to SharePoint so that collaboration can be efficient and effective. So let's take a look. As you can see here, I'm on my OneDrive page, but it's a different account than I've used previously for this course. Now, the reason why this is is because this is my business-specific account, so it's offering me the connections that my OneDrive has to SharePoint. So let's go ahead and take a look and open up SharePoint and we'll look at some of the differences. To open up SharePoint, you must go to the App Launcher on the top left side by the title of OneDrive. When you click on the App Launcher, you will see SharePoint under the list of applications. If you do not see your SharePoint application underneath your apps or under all apps, it is perhaps because you do not have that application. To acquire the download for this application or to acquire the application in general, you can go download it and purchase it through Microsoft Office through www.microsoft.com. But for the purpose of this demonstration, this is gonna be business-specific about using SharePoint specifically with OneDrive. So as we get started, I'm gonna go ahead and open up SharePoint in another tab by right-clicking it and then clicking the first option to open in new tab. If we take a look at our SharePoint application, we can see that it has the same search bar icon as OneDrive does. It's in the middle of the webpage and allows us to search of all in SharePoint. It has a different landing page. It shows us frequent sites, but it has a different landing page altogether. It has a following page and a recent page and a featured link page. SharePoint is like a combination between a collaborative OneDrive hub and a website. It allows for many different teams and groups to be formed and to collaborate on files and folders, but access can be given accordingly so that you can give some people access to certain documents and others can remain private. SharePoint is extremely helpful in the way 'cause it holds onto that OneDrive skill set that we just covered earlier. So with that being said, let's explore SharePoint a little bit here. It gives us the ability to create sites and to create new posts. It gives us the ability to go through settings, to adjust settings, and it gives us the ability to also access the App Launcher as well. One of the things we're going to do specific for this demonstration is I'm gonna demonstrate how we can access a document that's been shared through OneDrive through our SharePoint. So I'm gonna go ahead and search in this search bar here, OneDrive document one. I'm gonna go ahead and click on this. It's gonna open up in a new tab. So this is our OneDrive document one. And we know it's shared because it has the two people icons that show up on the blue bar. We also know that multiple people could go in and edit this document. For example, I'm gonna show you something here. We're gonna go back to the OneDrive page. We're gonna access our OneDrive document one. As you can see, the OneDrive document one really its location is in the OneDrive, but it shows up in SharePoint because it has been shared. Once we open up OneDrive document one here, we can bounce back to this page here. If you can see that, we have two cursors. This is because two different people are accessing this document now. Now, they're showing up as the same color because it's the same account. It's my account. But you can imagine if you had 50 different people, it would be 50 different cursors on this one paper, but they come out as color-coded kind of like this red one here and it says the first and last name of the person making the particular edit in that place. So it's really, really helpful for tracking documents and tracking who's editing what when and this all happens live. One of the big benefits of SharePoint is that edits can happen live and through the web browser on the same document so everybody can access the same document. So this is how you edit a document from your OneDrive through SharePoint using SharePoint to support your OneDrive.

Beginner Provider : Ryan Matthews 9 Lessons · 59m in Arabic, German, English, Spanish, French, Portuguese, Chinese

Course Description

OneDrive is a cloud-based file-sharing service that allows users to upload, create, edit, and share files and folders from anywhere. It can be used with SharePoint, a web-based collaborative platform that integrates with Microsoft Office. SharePoint is a document management and storage system with use that varies among organizations. OneDrive allows users to store and protect your files without taking up space on their devices. If you lose your device, you won’t lose your files and photos when they’re saved in OneDrive. Team members can work faster and smarter with anyone inside or outside your organization by collaborating in real time with OneDrive and SharePoint.

In these lessons, you’ll discover how SharePoint can connect to OneDrive and how to use the cloud-based platforms. You’ll also learn how to use OneDrive in the online, desktop, and mobile applications, combined with live and offline editing of shared files and folders. In addition, we’ll address the mobile application of Microsoft OneDrive, and you’ll also learn how to use OneDrive’s features on your mobile device.

What You'll Learn

Use OneDrive together with SharePoint to connect and work across the cloud-based platforms
Co-author and edit shared documents in OneDrive, working simultaneously with a coworker in real time
Operate OneDrive across online, desktop, and mobile applications with live and offline editing of shared files and folders
Create files and folders on a mobile device using the OneDrive mobile app
Use OneDrive Personal Vault and the features available on the OneDrive mobile app
Navigate common OneDrive challenges through the guided challenge lessons

Key Takeaways

OneDrive is a cloud-based file-sharing service that lets users upload, create, edit, and share files and folders from anywhere.
OneDrive can be used with SharePoint, a web-based collaborative document management and storage platform that integrates with Microsoft Office.
Files saved in OneDrive are stored and protected without taking up device space, so they are not lost if a device is lost.
OneDrive and SharePoint allow team members to collaborate in real time with people inside or outside the organization.
OneDrive can be used through online, desktop, and mobile applications, with both live and offline editing of shared files and folders.

Frequently Asked Questions

What does this course cover?

It covers how SharePoint connects to OneDrive, how to use these cloud-based platforms, co-authoring and working simultaneously on shared documents, and using OneDrive across online, desktop, and mobile applications, including the OneDrive mobile app and Personal Vault.

Will I learn how to use OneDrive on a mobile device?

Yes. The course addresses the Microsoft OneDrive mobile application, teaching how to use OneDrive's features on a mobile device, including the features on the OneDrive mobile app and creating files and folders on a mobile device.

Does this course cover collaborating with others?

Yes. You will learn to co-author shared documents in OneDrive and work simultaneously with a coworker, with real-time collaboration supported for people inside or outside your organization.

What skills does this course help build?

The course builds skills in Collaboration, Microsoft OneDrive, Microsoft OneNote, Microsoft SharePoint, OneDrive for Business, and OpenDrive.