Microsoft 365 Visio Beginner (2023): Publishing Diagrams

Name: Microsoft 365 Visio Beginner (2023): Publishing Diagrams
Author: Ali Green

Print and publish your drawings

Preview the first lesson free — get full access to all 3 lessons.

Course: On-Demand

Hello, this is Ali Green, and in these lessons, we're going to learn to save a diagram, save a diagram as a PDF, and export our diagram into various formats, such as JPEG and PNG. Now, of course, we can save our file online inside of our OneDrive, our folder on our computer, and we can also save a copy of the file and download it to our computer as well. Let's get started. So we're going to come on over to File at the top, come down to New, and we're going to choose our basic flowchart, our flowchart template. So let's click on our flowchart template. That's going to open up a tab at the top, and we're going to work our way over to the left, and we'll drag over a few shapes. We'll drag our process shape over, and we'll create more process shapes, more process shapes, decision, process, and process. It Doesn't really matter. You can put any shape in there. We just want to demonstrate saving the file. Now, if you have an idea of what you want to name the file already, we can come up to the top. And where you see the name of the drawing, we're going to select, and under the file name we'll say, My Save Output. And underneath, under location, you can choose a place to save the file. And we're going to leave it on its default. And we'll come over to the left. Now, by default, your file will save every time you make a change. So if we were to add a new shape, your file is going to change and save at the top. But if we wanted to manually save, we'll come on over to File, come down to Save As, and at the top we have our Save As. So we'll save a copy online. And as we said before, we can get our file to go to OneDrive or our document file. So we'll click on Save As, and we have My Save Output Copy. Okay, so we'll get a copy of the file. So this can be our second file. So we'll say My Save Output To, and we'll save it on Documents. And of course you can choose a different location. We're going to hit save, and that's going to save the file and documents. Now if we wanted to save our file to our computer, Come up to the top, click on File, Save As, and over on the right, we'll come on down to Download a Copy. And we can click on Download a Copy, and we'll get a message, do we want to download a copy of this file and work offline? And we'll download a copy. And we'll come over to the left and we'll choose the desktop. And on the desktop, we have my save output too. We'll hit save. And now our file is saved on our computer. So in review, we've created a file, we've added our shapes, We've demonstrated how a file is saved automatically. We've also manually saved the file. And we've saved the file to our computer. Thanks for watching. And in the next lesson, we'll learn how to save a diagram as a PDF.

Beginner Provider : Ali Green 3 Lessons · 9m in Arabic, German, English, Spanish, French, Portuguese, Chinese

Course Description

Once your diagram is complete, you will want to share it with your target audience. Your plans will determine how to format your file output. If you want to print, laminate, and hang your organization chart in your office for everyone to see, then printing the way to go. If your audience does not use Visio, you can export your drawing as a PDF and send the file digitally. You can also export a drawing as a JPEG or a PNG, to be used in a PowerPoint presentation, or in a newsletter.

In these lessons, you will learn how to export a drawing and determine the best circumstances for using a specific drawing. We’ll also cover how PDF files can be a great way to send diagrams digitally, especially for when your intended audience cannot view original files in Visio. We’ll also cover the variety of ways to export and share your work, including how to distribute content across multiple platforms.

What You'll Learn

Print a completed Visio drawing for physical display, such as an organization chart
Export a diagram as a PDF to share digitally with audiences who do not use Visio
Export a drawing as a JPEG or PNG for use in PowerPoint presentations or newsletters
Save a diagram and save a diagram as a PDF
Determine the best circumstances and format for sharing a specific drawing
Distribute and share your work across multiple platforms

Key Takeaways

How you format your file output depends on your plans for sharing the diagram with your target audience.
Printing is the way to go when you want to print, laminate, and hang a diagram such as an organization chart in your office.
If your audience does not use Visio, you can export your drawing as a PDF and send the file digitally.
Exporting a drawing as a JPEG or PNG lets you use it in a PowerPoint presentation or a newsletter.
PDF files are a great way to send diagrams digitally, especially when your intended audience cannot view original Visio files.

Frequently Asked Questions

What does this course cover?

This course covers how to publish Visio diagrams, including printing a drawing, saving a diagram, saving a diagram as a PDF, and exporting a diagram in various formats such as PDF, JPEG, or PNG. It also covers determining the best circumstances for sharing a specific drawing and distributing content across multiple platforms.

Why would I export a diagram as a PDF instead of sharing the original Visio file?

If your intended audience does not use Visio or cannot view original Visio files, exporting as a PDF lets you send the diagram digitally so they can still view it.

What file formats will I learn to export my drawings to?

You will learn to export a drawing as a PDF, JPEG, or PNG, with JPEG and PNG being useful for a PowerPoint presentation or a newsletter.

What skills does this course relate to?

This course relates to skills including Microsoft Visio, diagramming software, graphical tools, presentation graphics, Microsoft Publisher, and Microsoft Photodraw.