Microsoft Office 2021 Outlook Intermediate: Working with Illustrations

Name: Microsoft Office 2021 Outlook Intermediate: Working with Illustrations
Author: KIwanna Brackett

Learn how to insert various illustrations into email messages and format them to enhance communication.

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Course: On-Demand

In this lesson we will review how to insert screenshots in Outlook. In Outlook, you have the ability to add a snapshot of a screen to your Office file to enhance the information that you're sharing without leaving the application. Screenshots are useful for capturing snaps of programs or windows that you have open on your computer. When you click the screenshot button, it opens the program windows that are displayed on your computer currently as thumbnails in the available Windows Gallery. You can choose to insert the entire screen by selecting the individual screens that are displayed or you can choose to insert a portion of the screen. By choosing the screen clipping option. You'll open Outlook, and on the Home tab, you'll open up a new email window by clicking the New Email button. In the body of your email message, we will type your message as normal and here is where we can choose to insert a screenshot. To access the screenshot button, you'll go to the Insert tab, and in the Illustrations group you'll select the Screenshot button. I have two options, the available windows as stated, there are thumbnails that give you the option to insert the entire screen by selecting on the thumbnail selected, or you can select screen clipping to insert just a portion of the screen. So first, we'll insert the entire window by clicking the thumbnail for the screen that we want to insert. That entire window is now inserted in the body of our email message. The second option for inserting screenshots are to insert a portion of the screen. We'll follow the same steps, go to Insert tab, in the Illustrations group click on the Screenshot button, and this time we'll choose the screen clipping option. The screen that is currently available will appear and you should notice the window is kind of grayed out and your insertion point changes to a plus sign. To select, you will go to the top left corner of the area that you want to select using your mouse. Click on the left button on your mouse, and then click and drag until you selected the area that you want to insert into your email window. Once you're done, just release your button on your mouse and that section that you have selected should now be inserted into the body of your email. Once the image is inserted into your email body, you have the ability to format it just as you would any type of picture or image that you've inserted. Some formatting options are available on your Ribbon. When you have the image active, you can click on the picture format tab to access the options for customizing your image so you have the ability to adjust the color, adjust the look of the image by adding picture styles of choice, adding border, adding effects, or adding layout options that are available in your picture format section. You also have the ability to add alt text, so if your recipient has any accessibility needs, the alt tags can be used to address those accessibility needs. You can crop the image using the crop button or adjust the size, adjusting the heightened width in the size group on your ribbon. Once you have inserted the image as desired and completed your email message you can type in your recipient's email address, subject line and then now send your email with the screenshots included. This feature can definitely be useful for enhancing your communication. Now that we've reviewed how to insert screenshots in Outlook, hopefully this can enhance your email communication. Thanks for watching.

Intermediate Provider : KIwanna Brackett 3 Lessons · 25m in Arabic, German, English, Spanish, French, Portuguese, Chinese

Course Description

Outlook provides various illustrations that can aid in enhance and emphasize information shared in email communication. In these lessons, you will learn how to insert and create images, shapes, SmartArt and charts to provide visual representations of content and data. You’ll learn how to arrange data to emphasize key points when working with others inside and outside your organization. You will also learn how to add illustrations and other formatting options to further personalize your communication.

Finally, we’ll also explore the benefits of using illustrations in your emails to help connect with your audience on a deeper level and add an element of excitement to your content.

What You'll Learn

Insert and format images and shapes to emphasize content in email communication
Create and format SmartArt and charts to enhance the appearance of lists and data
Insert screenshots into Outlook email communication
Arrange data and visual representations to emphasize key points when working with others inside and outside your organization
Apply illustrations and formatting options to personalize your email communication

Key Takeaways

Outlook provides various illustrations that can help enhance and emphasize information shared in email communication.
Inserting images and shapes lets you emphasize content in your emails.
SmartArt and charts can enhance the appearance of lists and data by providing visual representations.
Using illustrations in emails can help connect with your audience and add an element of excitement to your content.
This intermediate-level course covers inserting and formatting images, shapes, SmartArt, charts, and screenshots in Microsoft Office 2021 Outlook.

Frequently Asked Questions

What will I learn in this course?

You will learn how to insert and create images, shapes, SmartArt, and charts to provide visual representations of content and data in Outlook, how to insert screenshots, and how to add illustrations and other formatting options to personalize your email communication.

What topics does this course cover?

The course covers inserting and formatting images and shapes, inserting and formatting SmartArt and charts, and inserting screenshots.

What level is this Outlook course?

This is an intermediate-level course on Microsoft Office 2021 Outlook focused on working with illustrations.

Why use illustrations in emails?

Illustrations can aid in enhancing and emphasizing information shared in email communication, help you arrange data to emphasize key points when working with others inside and outside your organization, connect with your audience on a deeper level, and add an element of excitement to your content.

What skills does this course help build?

It builds skills related to Microsoft Office, Microsoft Outlook, Adobe Illustrator, email management, Outlook Add-Ins, and presentation graphics.