Working with OneDrive and Office

Name: Working with OneDrive and Office
Author: Ryan Matthews

Learn to use OneDrive for syncing files from a local device

Preview the first lesson free — get full access to all 10 lessons.

Course: On-Demand

In this lesson, you will learn how to save Office files online to OneDrive. So to get us started, you can see that I'm on the OneDrive page, but we're actually gonna bounce out of OneDrive for a minute and we're actually gonna open up a Word application. So I've clicked on Word and automatically my Window is changing to the online Microsoft Word and we're gonna wait for it to load and then I'm gonna click New Blank Document. So as I work on Microsoft Word or any type of Office applications, automatically my work is saving to OneDrive but I'm going to show you today how to save to OneDrive in a specific folder through this application. So type example doc and I'm gonna rename this document real fast. So I went ahead and named it Office Example. This is an example doc. Now I'm gonna go ahead and save this to my OneDrive but automatically it's already saving to OneDrive. I wanna put this in a location within my OneDrive. So we're gonna go all the way to the left-hand side, where it says File. When we click file, we get quite a bit of options that pop up with tabs, Home, New, Open, Info, Save as, Export, Print, Share, About. So this is a really good location because you're using OneDrive but you're using Microsoft Word at the same time. OneDrive is extremely versatile. So it allows you to work in both at the same time. So it allows you to actually save from this page as well as share out. We're gonna go over all of that today but to just focus on saving into a specific location, you're going to click the Save As tab which is located right under Info. When you click Save as you get a couple of different options not like you would on your desktop, but instead Save as a copy online, rename this file, download a copy, download a PDF, download as ODT. So what we're going to do is we are going to save this document. And as you can see below here, where's the save button, there is no save button cause we're automatically saving your document that's part of what OneDrive does but we're actually gonna put this into another location within our OneDrive. So you're gonna go up to the top that says Save as save as a copy online and click on that. When you click on that, you get OneDrive that pops up that's connected to your account. You wanna double check that you are signed into the correct account and that your email or your login is reflected on the top of the right hand side of this pop-out window. Now here, even though you do not have OneDrive open, this gives you the opportunity to create a new folder or save this document into one of these folders. So we're gonna go ahead and create a new folder even though we're not on OneDrive. So go ahead and click the new folder button and name this office example and then when we're ready to click Create then we click the blue create button. Perfect, so you can see how it's coming up there. Now what we're going to do is we're going to click this and we can click Save by clicking this right here. Another way we could do this, which before we save this into her office example, I wanna show you one other way. We're gonna go back to our files. Now, one of the greatest things about how this application works with Microsoft Word is it allows you to see with an arrow method where you're at. So what this means is it saying that you're in my files and then you're in a folder called Office Example, right? So to go backwards, say you clicked on the wrong folder and you actually wanna put this document in a different place, you can click on the my files which is right behind that arrow and it brings you back to the original page. Now, if you'll remember in our examples file which we'll click on now, we have another folder in this. So if we go ahead and click on folder sample within this, you can see that our OneDrive outlook has changed because now it says my file arrow, example folder arrow, folder sample. What this means is that you are wanting to put this document in a folder that's in a folder that's in your files. So this is a pretty cool method because this allows you to store your file in this place. Now, what this is also telling you is you have these two little heads right here, and if you hover on it, you can see it says, this folder is shared. What that means is that other people have access to this folder. So anything that you put in this folder other people will have access to it because it is shared. So when we were sharing files and folders earlier, we marked this one as shared. So let's go on back to our office example because that is where we'll put this document. And now we're gonna click the blue save button, that's at the bottom and you can double check your name. You enter in different name if you would like and you say save. Now, this has saved to that folder. So what that means is we can go back to our OneDrive which is how we get to there is by clicking those dots the app launcher, click on our OneDrive and now we will click on office example and there is our document. So we just worked on Microsoft Word online and we're able to save to our OneDrive account in a specific folder. So even though any of the applications that you work in whether it's PowerPoint, Word, Excel, OneNote, any one of those, they're gonna automatically save to your OneDrive because they're connected but you can save to a specific location. So that way you can keep track of all your documents. That is how you save an Office file or Office files online to OneDrive.

Beginner Provider : Ryan Matthews 10 Lessons · 44m in Arabic, German, English, Spanish, French, Portuguese, Chinese

Course Description

OneDrive is a cloud-based file-sharing service operated by Microsoft. It has many features that allow users to upload, create, edit, and share files and folders from anywhere. It lets you store and protect your files without taking up space on your devices. If you lose your device, you won’t lose your files and photos when they’re saved in OneDrive. The free service allows users to retrieve their files from anywhere on all their devices. Team members can work faster and smarter with anyone inside or outside your organization by collaborating in real time with OneDrive and Microsoft Office apps.

In these lessons, you’ll learn how to save Microsoft Office files to OneDrive. You’ll also learn how to sync files and upload files from the desktop. We’ll also cover how to download the OneDrive app and use it to upload files, create folders, and edit documents. You’ll also learn how to download and restore a file to a previous version.

What You'll Learn

Save Microsoft Office files online to OneDrive
Sync files between a local computer and OneDrive, including the online OneDrive
Download and use the OneDrive desktop app to upload files, create folders, and edit documents offline
Organize files and folders in OneDrive
Restore and download a file to a previous version
Search for content in OneDrive

Key Takeaways

OneDrive is a cloud-based file-sharing service operated by Microsoft that lets users upload, create, edit, and share files and folders from anywhere.
Storing files in OneDrive protects them and saves device space, so files and photos are not lost if a device is lost.
The free service lets users retrieve their files from anywhere on all their devices.
OneDrive and Microsoft Office apps let team members collaborate in real time with people inside or outside the organization.
The course covers saving Office files to OneDrive, syncing and uploading files from the desktop, using the OneDrive app, and restoring a file to a previous version.

Frequently Asked Questions

What does this course teach about OneDrive?

It teaches how to save Microsoft Office files to OneDrive, sync files and upload files from the desktop, download and use the OneDrive app to upload files, create folders, and edit documents, and how to download and restore a file to a previous version.

Can I use OneDrive to access my files from different devices?

Yes. OneDrive is a cloud-based service, and the free service allows users to retrieve their files from anywhere on all their devices.

Does this course cover working with files offline?

Yes. It includes lessons on uploading files from the desktop while offline, downloading files from OneDrive for offline editing, and editing documents and files offline.

Does OneDrive support collaboration with others?

Yes. The course explains that team members can work faster and smarter by collaborating in real time with anyone inside or outside the organization using OneDrive and Microsoft Office apps.

What skills are associated with this course?

The course covers skills including Microsoft Office, Microsoft OneDrive, Microsoft OneNote, OneDrive for Business, and OpenDrive.