Microsoft 365: Outlook Intermediate: Personalizing Email

Name: Microsoft 365: Outlook Intermediate: Personalizing Email
Author: Kiwanna Brackett

Personalize email communication using signatures, themes, and encryption features

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Course: On-Demand

Hello, my name is Kawana, and in these lessons you will learn how to personalize email communication, using signatures, themes, and encryption. In this lesson, we will review how to create and insert signatures. An outlook you have the ability to personalize your email messages by adding signatures. Your signature can include any text you desire, such as your name, title, you can add contact information, whatever you desire to include. You can also add images or logos and personalize the look of your text. Outlook also gives you the ability to add your signatures manually and or automatically. To create a new signature, you can choose the settings option, choose view all outlook settings, and choose compose and reply. In the top section, this is where you can create your new signature. So in the display option here, you can type the text that you desire to include in your signature line. You also have the ability to add images by choosing the insert picture option. You can format the font using the formatting options that are provided here. You want to change the look and feel of your signature line. You can use any font option you prefer. Once you have the information that you desire to include in your signature line, you need to save your signature by inserting a name of preference. Then you will be prompted to save your signature. Once your signature is saved, you can close your dialog box and now go to a new message window to begin composing a message to apply that signature to an email message. So in the home tab, click the new mail button, choose the mail option, and place your insertion point in the body of your message. On the insert tab, you will choose the signature button in the include group to add your signature. So the name that we provided should be listed in the drop down here and you can click on it and it will insert the signature in the body of your message. So you can use it in any email messages you choose. However, if you choose to use it ongoing, you can choose the option to add it automatically. So to add automatically, we'll go back to the settings option. You can get there by choosing the settings button here or clicking on the signature button, you know, ribbon, then choosing signature out of the list of options. If we want to automatically add our signature to all new messages that we create, we can choose the signature we want to add from the list of options that are provided. So we have multiple signatures that we've created to customize our messages differently. You can choose the one you want to use in your new messages. You also have the option to automatically add a signature to any message replies or any time you forward a message. To add that automatically, again, you would select the signature that you want to apply out of the list of options and then click save to apply that feature. So now we're going to open up a new message window. Again, going on the new mail button, choosing mail option. And this time, our signature has automatically been added to the body of our message. So if that's our preference, we can set it to automatically be added. Or if we choose to do it manually, use the insert option each time. Stay tuned for the next lesson where I'll show you how to create signatures and email signatures. Thanks for watching.

Intermediate Provider : Kiwanna Brackett 5 Lessons · 24m in English

Course Description

Microsoft 365 Outlook offers various ways to customize your email messages and layout to enhance your communication with others. Features such as an email signature are a simple but effective way to personalize your email messages for recipients. Customization can also apply to your inbox as well, by applying different themes to make your inbox truly yours. Outlook also has features to ensure messages sent are being delivered to and opened by the intended recipient.

In this course, you will learn how to personalize email communication by creating and inserting signatures and themes. You will also learn how to share confidential and personal information while ensuring your email messages are secure and protected using encryption features. By the end of this course, you will be able to communicate your personal brand identity automatically in your email communications.

What You'll Learn

Create and insert email signatures in Outlook messages
Set up digital signatures, Digital IDs, and email signatures
Apply stationery and themes to personalize messages
Customize and create custom message themes
Encrypt email messages to share confidential and personal information securely

Key Takeaways

Email signatures are a simple but effective way to personalize email messages for recipients.
Applying different themes to the inbox lets you customize the look of your email environment.
Encryption features help keep email messages secure and protected when sharing confidential and personal information.
Customizing signatures and themes allows you to communicate your personal brand identity automatically in your email communications.
Outlook includes features to help ensure messages sent are delivered to and opened by the intended recipient.

Frequently Asked Questions

What will I learn in this course?

You will learn how to personalize email communication by creating and inserting signatures and themes, and how to share confidential and personal information securely using Outlook's encryption features.

What topics does this course cover?

It covers creating and inserting signatures; creating digital signatures, Digital ID, and email signatures; applying stationery and themes in messages; creating custom themes; and encrypting messages in Outlook.

What skills will I gain from this course?

This course builds skills in Microsoft Outlook, Email Marketing, Email Management, Email Production, Windows Mail, and Microsoft Office Specialist (MOS) - Outlook.

What will I be able to do by the end of the course?

By the end of this course, you will be able to communicate your personal brand identity automatically in your email communications.