Microsoft 365: PowerPoint Advanced (2023): Reviewing Your Presentation

Name: Microsoft 365: PowerPoint Advanced (2023): Reviewing Your Presentation
Author: Deanna Schmuck

Learn about proofing tools and slide sizes as well as the different versions of Microsoft PowerPoint 365

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Course: On-Demand

Hello, in this lesson, we will discuss the different versions of PowerPoint 365, the version for the web and the version for the desktop. One main difference between the two versions of PowerPoint 365 is how you access them. Let's discuss how you access the desktop version. This version would be installed directly onto your device, onto your computer. And then you locate the PowerPoint icon on the desktop to open it. So as you can see, I have my picture of a desktop over here and you would look for the PowerPoint icon on the desktop. Now, how do we access the web version? The web version of PowerPoint 365 is cloud-based. So that means it is accessed through a web browser. So I would go into my web browser, maybe Chrome, and I would navigate to office.com. The office.com website would require for you to sign into your account and it would open what's called office home. So a benefit of the web version is that you can access and then edit your presentation from any device that has an internet connection. Other than how you access the desktop version and the web version, there are some other differences. One difference is feature availability. So the desktop version is going to offer you more advanced features and functions, more advanced features such as advanced animations and slide transitions, some more complex formatting options, advanced chart customization, advanced slide show setup and much more. Now, the web version has some limitations. It does not include all the advanced capabilities found in the desktop version. Another difference in the two versions would be the collaboration functions. Both versions, both the desktop and the web version support collaboration. However, the web version is more built for collaboration. The desktop version, you can collaborate, but it's going to typically require a lot of manual saving and refreshing to see updates from anybody that you're collaborating with. So if you're looking for the ability to collaborate in real time easily, then that would make probably the web version a little bit more of the optimal choice for you. So let's talk about add-ins. So what are add-ins first of all? Add-ins are supplemental programs that add custom commands or custom features to office programs. Any of our office programs allow them, not just PowerPoints, but they're additional things, things that aren't by default already in your software. In this web version that I'm using, you would go to insert add-ins. And you can look at the availability of what add-ins or additional features that you can add into the program. Now, just a little heads up on that. If you're using Microsoft through maybe a work account, oftentimes you may need permission from your technical support team to just start inserting add-ins. So we went over some of the differences between the desktop version and the web version. Both have some great capabilities. PowerPoint desktop provides more features. It's a more feature-rich, comprehensive experience. It has those advanced functions. But PowerPoint for the web tends to be more convenient, more accessible, and it makes collaborating, especially in real time, much simpler. Stay tuned for my next lesson where we will explore smart guides and how to change slide sizes. Thank you for watching.

Advanced Provider : Deanna Schmuck 3 Lessons · 22m in English

Course Description

There are some differences between the Microsoft PowerPoint 365 web version and the desktop version. While both versions offer similar core functionalities and features, you will explore the variations in terms of capabilities and user experience due to the differences in the platforms. By learning how to adjust slide sizes, you can optimize your presentation for various devices, screens, and print materials. Proofing tools, such as find and replace, spelling, and version history will assist you in creating a professional and consistent presentation.

In these lessons, you will learn about proofing tools and slide sizes as well as the different versions of Microsoft PowerPoint 365. You will learn about the differences between the online and desktop versions. You will explore using smart guides to correctly align objects and how to change slide sizes to accommodate various devices. You will also explore the proofing tools version history, spelling, and find and replace.

What You'll Learn

Understand the variations between the Microsoft PowerPoint 365 web and desktop versions
Examine how to use smart guides to correctly align objects
Change slide sizes to accommodate various devices, screens, and print materials
Explore proofing tools including spelling, find and replace, and version history
Identify miscellaneous features and tools available in PowerPoint

Key Takeaways

The Microsoft PowerPoint 365 web and desktop versions offer similar core functionalities but differ in capabilities and user experience due to the differences in the platforms.
Adjusting slide sizes lets you optimize a presentation for various devices, screens, and print materials.
Proofing tools such as find and replace, spelling, and version history help create a professional and consistent presentation.
Smart guides assist in correctly aligning objects within a presentation.

Frequently Asked Questions

What does this course cover?

This course covers the differences between the Microsoft PowerPoint 365 web and desktop versions, using smart guides to align objects, changing slide sizes to accommodate various devices, and proofing tools including spelling, find and replace, and version history.

What proofing tools will I learn about?

You will explore the proofing tools version history, spelling, and find and replace, which assist in creating a professional and consistent presentation.

Why would I change slide sizes in PowerPoint?

By learning how to adjust slide sizes, you can optimize your presentation for various devices, screens, and print materials.

What lessons are included in this course?

The course includes three lessons: Understanding the Difference Between PowerPoint Web and Desktop, Miscellaneous Features and Tools in PowerPoint, and Exploring Proofing Tools.

What skills does this course relate to?

It relates to Microsoft PowerPoint, Microsoft 365, Microsoft Office 365, PowerPoint Animation, Presentation Software, and the Microsoft Office Specialist (MOS) - PowerPoint.