Microsoft 365: Outlook Intermediate: Sharing Folders

Name: Microsoft 365: Outlook Intermediate: Sharing Folders
Author: Kiwanna Brackett

Explore how to share messages, folders, and calendar information

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Course: On-Demand

Hello, my name is Kewana and in these lessons, you will learn options for sharing and managing folders and calendars and outlook. In this lesson, we will review how to set folder permissions and delegate permissions. To begin, you'll open up Outlook and in the folder pane, right-click on one of your public folders and choose the option sharing and permissions. Here you will be provided the options needed to set up your permissions. The first step would be to click on the Add permissions button to identify a person to give permission to. You can enter the name of the person or their email address. Once you enter the email address, you will click Add, identify the person that you want to assign permission to. Next step would be to determine the permission level that you want to provide to that individual or group. You have the option to make them an owner, which will give them full rights to be able to access and make adjustments or changes to the folder. Education editor or editor will give them the ability to make editing options, publishing author, they'll have the ability to add content or to originate content in the folder. Or you can set it to where they can make no changes, but just be able to view the information that you've provided them access to so the non-editing author will give them the ability to review but not make changes, or you can make them a reviewer, where they only have the ability just to see the content contributor and will be able to review and contribute or none. So, depending on the level that you want to set, you will choose that. Next, you would choose reading options if you want to provide full detail or none. Create options if you want to give them the ability to create items, create subfolders, edit or edit all, and then delete access. Do you want to give them the option either none, own or all, and then other options would be folder owner, folder contact or folder visible. So, once you've selected the level of permissions you desire to have for the individual, you can click OK to assign the access. Now, if you complete your work on your project and this individual no longer needs access to your folder, you would come back to the same location, select their name, and click the delete permission option here to remove the permission that you've provided. So you have the ability to grant or restrict access directly from the same location. Again, this is a great tool when you're working in groups or you have someone who's assisting you and you want to provide them access to be able to view and make potential changes to the information you've provided. Stay tuned for the next lesson where I'll show you how to access other Outlook users, folders. Thanks for watching.

Intermediate Provider : Kiwanna Brackett 5 Lessons · 19m in English

Course Description

Microsoft 365 Outlook provides users with enhanced collaboration opportunities when working with others on projects or in teams. Outside of sharing information using email, Outlook users can also share access to message content saved in their Outlook 365 account or OneDrive with other users. Sharing information can make day-to-day work more efficient.

We will take a look at how to collaborate with other Outlook users by sharing access to folders, as well as using Outlook 365 features to improve efficiency. Outlook 365 users have the option to delegate folders and OneDrive permissions to give other users the option to view folder content and make changes.

In this course, you will learn how to collaborate with other Outlook users by sharing access to folders and messages, as well as work with calendar invites. By the end of this course, you will be able to collaborate with your email recipients.

What You'll Learn

Set up and delegate folder permissions in Outlook 365
Access other Outlook users' folders through OneDrive
Delegate inbox access to other users
Share OneDrive, personal folders, and calendars
Share calendars within messages to collaborate with email recipients

Key Takeaways

Microsoft 365 Outlook provides collaboration opportunities for working with others on projects or in teams.
Beyond sharing information by email, Outlook users can share access to message content saved in their Outlook 365 account or OneDrive.
Outlook 365 users can delegate folder and OneDrive permissions so other users can view folder content and make changes.
By the end of the course, learners can collaborate with their email recipients by sharing access to folders, messages, and calendars.

Frequently Asked Questions

What will I learn in this course?

You will learn how to collaborate with other Outlook users by sharing access to folders and messages, as well as how to work with calendar invites, so that you can collaborate with your email recipients.

Does this course cover delegating access to other users?

Yes. It covers setting and delegating folder permissions, delegating inbox access, and accessing other Outlook users' folders through OneDrive.

What can I share using the skills taught here?

The course shows how to share OneDrive, personal folders, and calendars, including sharing calendars in messages.

What skills does this course build?

It builds skills in Collaboration, Microsoft Outlook, Microsoft Office 365, Outlook Add-Ins, and the Outlook Web App.

What topics are included in the lessons?

Lessons cover setting folder permissions and delegating permissions, accessing other Outlook users' folders, delegating inbox access, sharing OneDrive and personal folders, and sharing calendars in messages.