Microsoft Office VISIO 2021: Using Parts of Drawings

Name: Microsoft Office VISIO 2021: Using Parts of Drawings
Author: Ali Green

Learn about Visio’s task panes and how to control the stacking order of your shapes

Preview the first lesson free — get full access to all 3 lessons.

Course: On-Demand

Hello, this is Ollie Green, and in this lesson, we're gonna explore our Task Pane Windows. At the top, we're gonna come on over to View, and if you come a little bit over to the left, you'll see the Task Panes. Now, of course, because we don't have a file open, we can't really access our Task Pane, so everything's disabled. So let's open up a file. Come on over to File to the left, come on down to Open, and we're gonna navigate to our KnowledgeCity folder. Come down to Browse, and in our KnowledgeCity folder we're gonna scroll down, and we're gonna open Exploring our Task Pane Windows. Let's click on that, and let's hit Open. And we've opened up our hiring process. So we've opened up our Human Resources: Hiring A Candidate Process. At the bottom we have our Flowchart. So we're gonna select our Flowchart, come on over to View, and work your way over to Task Panes. Now under Task Panes, we can show and hide various windows. So we have our Shapes panel, which is on the left. Click on your Shapes Panel, and our Shapes Panel will completely disappear. Click on our Task Panes again, and that's gonna bring the Shapes Panels back. And, again, we can hover at the edge to resize the Shapes Panels if need be. Click on your Task Panes once again, and click on Shape Data. And under your Shape Data, is where our metadata fields are hidden. So if we click on a shape, we'll get our metadata fields, a Cost, Process, Owner, and other fields that are associated. We'll click, and we'll get all of that data under our Shape Data. We'll hit the X and we'll close, come back up to the top, you'll get your Tasks Panes, come on down to your Pan & Zoom. And with Pan & Zoom, we can zoom in and zoom out on various parts of our drawing. So if you come over to the right, and we'll grab this little square up, and we're gonna zoom in. So anything inside of this rectangle is what we see on screen. Now if you hover at the edge of the rectangle, you can drag and view our shapes in detail. So that's where the Pan & Zoom is pretty helpful. We can also hover at the edge and increase the size of that rectangle, and that's gonna make that rectangle big, and we're able to see the entire page once again. Let's hit the X next to Pan & Zoom, and come up to Task Panes once again, and come down to Size & Position. Click on Size & Position. We'll get the position of each of our shapes. So if we click on our Report a Hiring Need, at the bottom we have the X, and that's gonna show us the position on the ruler. So if we hover in the middle and drag our shape over to the right, that X position changes. Now the Y position is the up and down ruler. So we'll hover, look for the four-way black arrows, drag down, and that's gonna change the Y position on our ruler. We can also change the width. So if we grab at the edge, make this a little bit larger, the width is gonna change. And, also, if we drag the height, the height will change as well. And the angle, you'll see a circle that's above your shape. If you drag, the angle's gonna change as well. And our Pin Position will be our point of reference, which is in the center. So when we rotate, we're gonna rotate from the center. Come over to Task, click on Navigation, and we see all of our shapes that are connected to our drawings. And we can actually just close the Size & Position. Hit the X. All right, so every shape that we've dragged to our page will be listed here. And if you wanted to navigate your connectors as well as your shapes, this is where this area comes in handy. And let's come up to the top, and click on Diagram Navigation, and we'll close that. So in review, we've talked about our Shapes and our Task Pane. So Shapes, Shape Data, Pan & Zoom, Size & Position, and the Navigation. Also, really quick, if you wanted to do a shortcut zoom in. If you hold down your control key and you scroll up on your mouse wheel, this is gonna be a quick easy way to zoom in. While holding control, we'll scroll down on the middle of our mouse, which is our mouse wheel, and we can zoom out as well. So we can zoom in and zoom out. So we'll let control go. Let that scroll wheel go. Thank you guys for watching, and I'll see you in the next lesson.

Beginner Provider : Ali Green 3 Lessons · 15m in Arabic, German, English, Spanish, French, Portuguese, Chinese

Course Description

In these lessons, you’ll learn how to use additional Visio panes to assist with your diagrams. These include a pane for controlling the perspective of the diagram page, and a pane for controlling the size and position of your shapes. You’ll also learn to control the stacking order for your shapes and how to customize and save shapes for later use.

We’ll go over specific features of the Task Pane—such as size and position, pan and zoom—along with the Shape Data Pane. You’ll discover how to change the stacking order of diagram shapes using the Arrange Group function. Finally, we’ll show you how to create your own stencils to store any customized shapes you create.

What You'll Learn

Use the Visio Task Pane windows, including the size and position and pan and zoom features
Work with the Shape Data Pane to control your shapes
Set and change the stacking order of diagram shapes using the Arrange Group function
Customize shapes and save them for later use
Create your own stencils to store customized shapes
Control the perspective of the diagram page and the size and position of shapes

Key Takeaways

Visio offers additional panes for controlling the perspective of the diagram page and the size and position of shapes.
The Task Pane includes specific features such as size and position and pan and zoom, alongside the Shape Data Pane.
The Arrange Group function is used to change the stacking order of diagram shapes.
Customized shapes can be saved for later use by creating your own stencils.

Frequently Asked Questions

What does this Microsoft Visio 2021 course cover?

It covers using additional Visio panes to assist with diagrams, including the Task Pane windows (size and position, pan and zoom) and the Shape Data Pane, setting the stacking order of shapes with the Arrange Group function, and customizing and saving shapes by creating your own stencils.

What are the learning objectives of this course?

The learning objectives are to understand how to use Task Panes and to explain how to set the stacking order for shapes.

What lessons are included in this course?

The lessons are Exploring the Task Pane Windows, Exploring the Arrange Group, and Opening Stencils and Creating a New Stencils.

How do you change the stacking order of shapes in Visio?

You change the stacking order of diagram shapes using the Arrange Group function, which is covered in this course.

How can you reuse customized shapes you create in Visio?

You can create your own stencils to store any customized shapes you create, allowing you to save them for later use.